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Assess the need in your community by determining how many people in your community are at risk for diabetes and diabetic retinopathy. You can contact your local health department, social service agency, or another planning agency to find out this information. |
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Decide what type of event you want to conduct. Get some ideas from the Sample Activities section. |
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Create a list of materials and resources you will need to organize this activity so that you can be specific about how collaborating organizations and individuals can help as well as benefit. |
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Recruit partners and secure commitments from the leadership of participating organizations. Ask about other businesses that may participate. |
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Establish a planning committee. |
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Hold an initial organizing meeting. |
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Appoint someone to coordinate all of the elements of the activity or to coordinate outreach for the program. |
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Establish a date for your activity based upon the availability of the existing resources. Have two or three dates in mind so you can adjust to the availability of venues and other services. |
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Establish a budget. If you require funds, ask for donations from area businesses and retailers. |
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Pair the tasks for organizing your activity with organizations you invite to serve on your committee. Ask for other contributions. |
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If your activity is outdoors, be sure to arrange for an indoor alternative in case of bad weather. Rain dates usually run into scheduling conflicts, and participants lose their enthusiasm. |
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Check deadlines with local daily, weekly, and monthly published media; ask what their policy is about public service announcements (PSAs). Create a calendar to track when media materials are due. |
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Ask the local cable television provider to produce and air a PSA. |
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Request a proclamation from your local government for the day, week, or month. Follow up one week later to make sure your request is being processed. See Sample Proclamation. |
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List your event online at www.healthyvision2010.nei.nih.gov/hvm/. |
